Administrative Assistant - Biology

The University of Evansville is seeking a highly organized and proactive Administrative Assistant to support the Department of Biology. This position is essential in providing administrative, financial, and student-focused support to faculty, staff, and students while ensuring smooth departmental operations.

Why Join the University of Evansville?

This is a fantastic opportunity to be part of a dynamic academic environment, supporting faculty and students in their research and educational pursuits. If you enjoy working with students, managing administrative tasks, and contributing to a thriving department, we encourage you to apply!

Key Responsibilities

Administrative & Office Support:

• Serve as the principal receptionist, handling inquiries from students, faculty, visitors, and external agencies.
• Type correspondence, syllabi, forms, and other materials.
• Reserve rooms, set up tours, and coordinate special events.
• Sort and distribute mail, process lab orders, and maintain departmental records.
• Assist with faculty appointments, proctor exams, and make travel arrangements.

Financial & Budget Management:

• Act as the PCard Coordinator, maintaining and reconciling departmental budget records.
• Process and track purchase orders and lab supply orders, ensuring timely delivery for teaching and research.
• Negotiate pricing and orders with various science vendors.

Student & Faculty Support:

• Assist with student inquiries, prospective student visits, and faculty-student research facilitation.
• Support the recruitment and retention of Biology majors.
• Train and supervise student workers, monitor timecards, and ensure proper payment.
• Maintain area databases (e.g., prospective students, alumni records).
• Submit semester classes online and assist faculty with scheduling needs.

Departmental Communications & Social Media:

• Announce departmental activities and achievements on social media.
• Ensure timely updates on events and departmental news.

Qualifications & Skills

• Education: High school diploma or GED required; an associate degree preferred.
• Technical Proficiency: Strong skills in Microsoft Office, database management, and web-based applications.
• Administrative Expertise: Experience with budget tracking, purchasing, and scheduling.
• Interpersonal Skills: Strong communication, customer service, and organizational skills.
• Ability to Multi-Task: Must work independently, handle multiple priorities, and maintain attention to detail.
• Physical Requirements: Some lifting of office supplies and extended periods of computer work.

Work Schedule & Additional Information

Hours: 6 hours/day, Monday–Friday

8:00 AM – 12:00 PM and 1:00 PM – 3:00 PM

• Occasional overtime for emergencies or special events.
• Reports directly to the Department Chair and works closely with faculty, staff, and student workers.

How to Apply

Interested candidates should submit a resume, cover letter, and references through the University of Evansville’s employment portal: http://www.evansville.edu/offices/hr/employmentApp.cfm

Applications will be reviewed on a rolling basis until the position is filled.

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

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