Contract Cancellations and Refunds

There are specific guidelines regarding contract cancellation requests.

New Students: Deposited students who choose to not attend the University forfeit their housing deposit.

Continuing Students: Students have until published deadlines to cancel their housing contract for the next academic year/semester. Cancellation requests are reviewed in accordance with University residency requirements.

Cancellation Deadlines and Penalties for Returning Students

Deadlines and Penalties

By May 1 for Fall Semester	Cancellations can be made for the Fall for any reason. (Must be eligible to live off campus)
After May 1 for Fall Semester	Cancellations can be made for the Fall for reasons listed under Acceptable Housing Cancellation Requests. Includes $500 late fee.
By October 5 for Spring Semester	Cancellations can be made for the Spring for reasons listed under Acceptable Housing Cancellation Requests.
After October 5 for Spring Semester	Cancellations can be made for the Spring for reasons listed under Acceptable Housing Cancellation Requests. Includes $500 late fee.

Acceptable Cancellation Requests

The only reasons that a housing contract can be cancelled after published deadlines for the next academic year/semester are for the reasons listed below:

• Attending Harlaxton or studying abroad during the semester
• Residing locally with parents or legal guardians (Students/parents/guardians must complete a verification form from the Office of Residence Life)
• Participating in any of the following that are outside the Evansville area: a full-time internship, a required clinical, an approved co-op, or student teaching
• Transferring, withdrawing or graduating

Unacceptable Housing Cancellation Requests

Housing contracts will not be cancelled after May 1 because a student has found an off-campus property or has entered into another housing agreement or lease with a private landlord. Students who are not approved to cancel their contract are still financially responsible for their housing contract.

Withdrawing for Academic or Medical Reasons

A student who is permitted or required to withdraw from the University for significant academic or medical reasons will receive refunds as outlined under the University refund policy in the Student Handbook.

Cancellations for Fraternity Move-Over

Individuals moving into fraternity houses must cancel their housing under guidelines for fraternity move-over. These guidelines can be obtained from the Office of Residence Life. Students who choose to move into a fraternity house, yet fail to terminate their housing as required in the guidelines for fraternity move-over, will be responsible for housing charges up until the date of their cancellation request.

Note: Students who will be studying abroad in Fall 2024 do not need to select housing during this process. You will be contacted during the fall semester to secure your housing for spring 2025.